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   Code

  • The Code of the product is a logical combination of characters and/or numbers making it possible to easily find the product in its file.
  • Example of Code of product:MOBNOK6610 MOB=abbreviation from mobile Phone, NOK=abbreviation of the make (Nokia), 6610=Code number
  • You will be able to establish the most appropriate encoding for the type of products or services you offer.
  • This Code will enable You to find a record easily by typing the Code or the beginning of the Code followed by the character * (wildcard).
  • Exemple: MOBNOK* type ENTER or F6, You find first *Nokia mobile phone in the list C.Ph. Nokia of the list in a window (scrolling) which lists the remainder of the recordings following alphabetically by Codes and accessible by the arrows keys.
 
   Secondary Code

  • SECOND Code OF SEARCH.
    Same as for the first, which would be, for example, a numerical Code or barcodes. This one could be a make or a supplier in order to facilitate search.
  • Note: If You want to add products in a document, a RIGHT click on the activates a search by secondary Code.
  • You can activate the printing of the second category for your documents in menu :
    File->Documents settings->To print the secondary Code
 
   Description

  • The description of the product will be restored in the respective language of your customer or supplier during the encoding of your documents (invoices, Price-Offers... etc).
  • It is not necessary to encode the descriptions in All the languages.
    Example, if You choose a description in English for your products, it will be automatically taken again by defaults in the other languages.
  • This value is proposed by default during the creation of a document and can always be adapted.
 
   Supplier

  • The SUPPLIER, if already existing in the database of the suppliers, will be sought by the traditional formula (the first letters of the Code followed by a * - wildcard) or if it is new, it can be added here.
  • In the event that the Code does not exist , the software asks You whether You wish to add the new Code and will pass automatically into the management of the suppliers.
    If You do not wish to note supplier code, use the Code "ME"
 
  VAT Sales Purchases

  • For VAT CODES, values will be proposed by default (see Tools - Parameters)
  • If the postal code suggested is not appropriate, type one * (wildcard) then ENTER, a window appears with All the disposable codes.
    You have the possibility to create a new code.
  • The calculation of the VAT (sales tax) will be done according to the VAT ID code included in each line of a document. When adding a product line in a document, if the currency of the document is the currency used by default in the Tools->Parameters->General->Currencies, the VAT ID code used by default will be the one used in the product form, The TaxID taken by default is the one present in the File->Product , in other cases, the VAT ID code taken by default will be the one present in the File->Currencies->VAT ID code.
  • When adding a new product in the File->Products, the VAT ID Code by default will be taken in the Tools->Parameters->Accountancy->VAT ID Code Sales and Purchases.
 
   Ledger account

  • The Counterpart (general accounts sales and purchases in accountancy) can be can be used for possible connection of "Easy For You" to an accountancy software.
  • The default code can be modified in the menu Tools -> Parameters.
 
   Counterpart

  • The COUNTERPART and Ledger account (general accounts sales and purchases in accountancy) can be encoded and can be used for a possible connection of "Easy For You" to accountancy software.
  • The default code can be modified in the menu Tools -> Parameters.
 
   Stock

  • The Quantities in stock and ordered are updated by the encoding of the purchase invoices (to add to stock), sale invoices, picking ticket, receips, register, etc... (to remove stock), Purchase orders (ordered stock adjusts).
  • The MINIMUM QUANTITY and OPTIMAL will be used to print a list of the product to be ordered.
  • OPTIMAL QUANTITY = ideal Quantity in stock. (If stock passes in minimum lower part of the quantity, the order supplier proposed in the list of the products will be equal to the optimal quantity minus the quantity available round to conditioning.
  • CONDITIONING makes it possible to automatically round the quantities in the lists of products to be ordered to the suppliers.
    See menu File->Documents settings->Document default quantity = Packaging quantity
  • The QUANTITY ORDERED = Total quantities of products in the OPEN customer orders or to also suppliers.
    Check the menu Tools->Reorganisation->Recompute of the quantities in open orders, RMA and composed produts
  • The two fields "Under repair" post the quantities of parts under repair belonging to the customers and to the store.
  • To modify the products quantities in your inventory, create a supplier Invoice or inventory document:

    1) Click the button "Purchase" in the toolbar.
    2) Click the tab "Purchase" or "Inventory".
    3) Top left, type "REG" like supplier (REG = supplier Code for the inventory).
    4) Click the button "+" in the toolbar to add a new document.
    5) If the product exist already, in the body of the document, simply select the product with the search button and update the quantity to be returned in stock (Use negative quantities to reduce the stock).
    6) If the product does not exist, type the new Code in the body of the document, then type "Enter" and allow to "add the new record". In the document input the quantity to be entered in stock.

    Note 1: Outgoing stock automatically accounted for by either the sales invoices, receipt, picking ticket or cash-register. Note 2: Inventory and products valuation can be accessed from the menu List->Products (check inventory) then press button "OK".
  • See menu:Tools->Reorganisation->Recompute your stock quantities according to the sales, purchases documents and Back-Orders.
 
   Update Stock

  • If the field is not checked, there will be no stock control for this product.
  • Example: A product like REGister.
    If a document exists for this product, the status of this field can no longer be changed.
 
   Price

  • Purch. Pr.
    Corresponds to the product price given at the encoding of the last purchase Invoice.
  • Cost Price
    Calculated for a product according to the total value of the quantity in stock added to the total value of the last purchase Invoice, the whole divided by the total quantity of the products (balanced average price).
  • Price (1,2,3,4,5)
    The 5 SELLING PRICES are calculated by default according to the margins established by default in the menu Tools -> Parameters.
    These prices can beings modified.
    "Easy For You" lists the profit margin compared to the cost price on the right of the selling price.

    Example :
    Cost Price = 100 EUR (VAT Excl.)
    Selling Pr. = 125 EUR (VAT Excl.)
    Margin = (1 - ( 100 / 125 )) x 100 = 20 %
    Profit = 25 % = ( 100 + 25%)


    Cost Price = EUR (VAT Excl.)
    Selling Pr. = EUR (VAT Excl.)
    Margin price = %
    Profit = %



  • Margin price (1,2,3,4,5)
    You can also directly encode the desired profit margin, and the software calculates the selling price.
    See menu:
    Tools->Parameters->Products->Margin
  • ATI (1,2,3,4,5)
    On right-hand side, You have the Price including the taxes.
  • By quantity
    Decreasing tariff per quantity.
  • PS. In the product form, to avoid the curiosity of some, the cost prices and purchases prices can be hidden by means of the button
  • This value is proposed by default during the creation of a document and can always be adapted.
 
   Expiration date

  • To check the validation date with the product list.
 
   Visible on Pricelist

  • If You do not check this field and You print a Price->List (also e-Commerce), these products will not appear.
 
   Manage the EcoTax or Deposit

  • Activate the management of the special taxes or another supplement systematically dependent on certain products. You can add several products ECOTAX1, ECOTAX2, ECOTAX3 (exactly like a product, in so far as its Code starts with ECOTAX or REPROBEL, it will be selectable in each products produced. Note: Taxes ECOTAX, RECUPEL REPROBEL, BEBAT, AUVIBEL can be or not calculated according to a percentage of the price on which the tax is dependent.
 
   Intracom

  • The INTRACOM CODE, country code and transport will be used to establish your Intracom listing automatically.
 
   Length Width Weight

  • Allows encoding of products with length (meter) squares meters M2
    For these products, the price selling can be done by panels or lengths and with the purchase per meter or m2.
  • When you print a document, the of the products weight is printed on the bottom.
    See menu:
    File->Documents settings->Weight
    Tools->Parameters->Products->Unit of weight
 
   Unused

  • If a product is already used in any document, it is not possible any more to erase it because of the relations established between products->document. In this case, please check this box, the product will disappear from your lists, selections and E-Commerce.
 
   Additional Fields

  • This field can contain specific codes for your company in order to carry out a personalised filtering, to mark or to classify some products.
    In the lists product, customers or movements, the selections of extractions or tracings are laid down.
  • Example for the sizes and colors:
    In this fields, for a product of size 34 and red color note: S: 34/C: R
    During the encoding of a document, since using the advanced search for a product (binoculars), in research on the additional fields, if you note T: 34 + ENTER research posts you the products of size 34.
    If you note S: 34/C: R + press ENTER The research posts you the red products of size 34.
    It is possible to combine this research with the categories field, the wording, supplier, Codes of the required product.
    All this selections are also possible in menu List->Movements
 
   Print pictures on documents

  • To add a picture to your product: copy your image file to the folder c:\Program Files\Easy For You - with Vista or Windows 7, 8 or 10 -> C:\Users\USERNAME\AppData\Roaming\EasyNet\Easy For You\Images and rename it as your product Code (productCodejpg or .gif)
  • See menu:File->Documents settings->Print pictures on documents
  • See menu:Tools->Parameters->Products->Reduction for printing pictures
  • If you have the module EFYESHOP, all your products pictures are automatically available in your e-commerce.
 
   Package

  • The system of composed products allows You:
    - To calculate the cost price of the composed
    - To update the stock of the components.
  • For example, cakes made up of:
    0,5 kg of flour at the purchase price of 1
    5 Eggs at the price of 0,2
    0,5 L of milk with 2
    1 Hour of Labour to 10
    Total cost price: (0,5 X 1) + (5 X 0,2) + (0,5 X 2) +(1 X 10) = 12,5
 
   Category

  • The category allows a selection of the products by category in research and when printing of a listing.
    This fields is also used to gather your products by category, also used to sorting on line of your products in E-Commerce (EFYESHOP)
  • See menu:File->Category